Run-of-show alignment
Moves scheduled around agendas, flight banks and venue timings.
Event planners
Move delegates from touchdown to venue
Coordinate arrivals, hotel runs and VIP transfers for conferences with one partner and confirmed rates upfront.
Partner Portal
Event arrival coordination
BookingsLive opsReports
WT-2026-096104Confirmed
MXPMalpensa · T1
RHORho Fiera Milano · South gate
Mon 17 Mar · 08:00 · Delegate arrivals
EUR 164.00Minivan
WT-2026-096091Assigned
LHRHeathrow · T5
LONExCeL London · VIP speaker
Tue 18 Mar · 06:30 · Keynote move
GBP 96.00First class
WT-2026-096078Pending
BERBerlin Brandenburg · T1
BERMesse Berlin · Shuttle block
Wed 19 Mar · 17:00 · 24 pax shuttle
EUR 312.00Minivan
Join over 600,000 vehicles from across the world. Meet our clients.
Your solution
Move delegates from touchdown to venue
Coordinate arrivals, hotel runs and VIP transfers for conferences with one partner and confirmed rates upfront.
- Peak arrivals under control
- VIP and shuttle in one plan
- Fixed budget before go-live
Partner Portal
Delegate move schedule
BookingsWorkflowLive ops
Example: conference arrival
Manifest uploaded
120 delegates · 3 flight banks
Rates confirmed
Budget locked before event
Greeters assigned
Branded signs · coordinators
Venue sync
Registration desk ETA live
Why event planners book World Transfer
Group and VIP mix
Shuttle batches and executive cars in the same programme.
Budget certainty
Confirmed rates before delegates land , no post-event invoice shock.
On-site flexibility
Ops support when sessions run late or flights misconnect.
Delegate arrivals
From baggage hall to registration desk
Coordinate peak arrival windows with named coordinators, branded signs and multi-vehicle dispatch.
- Flight-aware pickup scheduling
- Branded meet & greet options
- Hotel and venue routing
Partner Portal
VIP delegate dispatch
BookingsLive opsReports
Driver
Sofia L. · Premium sedan
Plate · ES-441-MV
ETA
Greeter at T4
At a glance
Global reach you can programme
One contract layer, vetted partners worldwide and operational support built for enterprise programmes.
132
Countries
24/7
Support
Fixed
Price upfront
1
Global contract layer
Verified reviews
Customer review
Everything worked smoothly from reservation to arrival.
FAQ
Got a question?
World Transfer helps event planners coordinate delegate arrivals, hotel transfers and VIP moves with fixed pricing, branded meet-and-greet and dedicated ops support.
Yes. World Transfer uses flight-aware scheduling to route delegates from baggage hall to hotel or venue across multiple arrival banks.
Yes. World Transfer can provide name signs and coordinator support for VIP and delegate arrivals.
World Transfer confirms rates before delegates land so event teams can lock the ground budget before go-live.
Yes. Templates and trip logs from previous World Transfer event programmes speed up planning for recurring conferences.
World Transfer can arrange on-site coordinators and branded meet-and-greet teams for large delegate arrivals where the event scope requires it.